Getting it Right

Getting it Right

It’s rare in today’s business environment to find a solution that both reduces costs and improves productivity without any initial capital investment.  Our SmartPrint Solution allows companies to do more by leveraging their existing printer fleet, while spending less. Once you know how many print devices you have and what your costs are, the next step is Right Sizing. This is the process of moving from your typically Unmanaged Print environment into an environment where each device has been placed specifically to optimize costs while properly addressing end-user needs.  Simply stated is the analysis of behind “Getting it Right”.

The Right devices in the Right location, producing the Right number of pages at the Lowest cost.

The Right Devices

As we collect data and learn more about your print environment, we work together to implement a new set of best practices. The end result is a finely-tuned and highly-Managed Print environment. Achievement of this environment starts with making sure your print devices are being utilized properly.

Each print device has an ideal utilization range, measured in recommended pages printed per month or duty cycle. Print costs are optimized when the device’s actual use is aligned with its duty cycle. Substantial savings are seen when you align your most cost-effective printers with your highest print volume. Implementing this simple principle will reap huge rewards for your business. SmartPrint uses a variety of reports to identify over/under-utilized devices and make recommendations for realigning print device locations according to print volume.

The Right Information

The successful implementation of a Managed Print Solution is a multi-phased approach not a onetime quick fix.  The opportunities for cost savings and productivity improvements are continuous and evolve along with changes in your business.  Managing the existing environment is only the beginning.

Managed Print Services can save 10% to 30% of print costs from a Managed Environment.
Managed Print Services AND implementing the recommendations from an Optimization plan can save an additional 20% to 30% of print costs.

The Right Analysis

The Managed Print process starts with understanding your printing trends as a result of looking at the history of printer performance over a period of time.  This history is readily available, since information is continually collected on the printer fleet.  Over time, trends emerge, providing an opportunity for printer optimization (Right Sizing) and consolidation (Downsizing).  Once implemented a Managed Print Solution can expose a number of common problems, such as:

  • Devices improperly placed resulting in over or under utilization
  • Devices with high cost of operation printing high page volumes
  • Out of control color printing
  • Multiple single function print devices placed side-by side resulting in redundancy and an over- capitalized fleet
  • Proliferation of high-cost, locally connected devices on desktops with no consideration as to the total cost of ownership

Analyzing and implementing the recommendations resulting from such an analysis will address and correct these issues.