Encryption of Data in Emails
When an e-mail is sent from an MFP, the data in the mail can be encrypted by the recipient’s certificate (public key, which can be registered in the address book in MFP), and the recipient can decrypt the data in the mail by his private key. By this procedure, the data in the mail cannot be interrupted by others, and secure correspondence will be available. The certificate registered in the LDAP server can be used for the public key on the network.
Encryption of data in PDF Files
When storing scanned data as a PDF file, the data can be encrypted using the common key.
In order to open the PDF file with Adobe Acrobat, it is necessary to input the common key.
Digital signatures for emails
When an e-mail is sent from an MFP, a digital signature can be made by use of the MFP’s private key, and the recipient can verify the signature using the public key and check whether or not the data in the mail has been modified illegally.
By selecting the “Me” button as the scan destination, users can send the scanned data to their own e-mail address. By selecting the “Home” button as the scan destination, users can send the scanned data to their pre-registered PC folder.
When registering the SMB destination, by leaving the User ID and PW blank, the login User ID and PW can be carried over to be used as the User ID and PW to access the registered SMB destination. This will prevent the SMB destination from being used by unauthorized users.
Also, the administrator can limit/prohibit users from registering destinations in the Address Book, or manually entering the destination, allowing the administrator to be able to manage the destinations that can be sent to from the device.